About the Federation of International Touch
The Federation of International Touch (FIT) purpose is to facilitate and nurture the development of Touch globally by working closely with Member Associations and key stakeholders.
FIT activities provide international pathways for Member Associations (players, coaches, referees, selectors, administrators and volunteers) and also facilitate the holding of quality international events, the availability of resources and the delivery of development programs.
FIT undertakes its activities in accordance with the objects, powers, requirements and proceedings as described in the FIT Constitution 2011 (the Constitution), and with a commitment to high levels of ethics and integrity.
The FIT Constitution states the composition of the Board shall comprise of seven members: the President, Secretary General, and Finance Director; and two Directors who shall be elected under Rule 29; and two Directors who may be appointed under Rule 30. The current Board composition and governance structure can be found at the Federation website. In addition to their governance and operational responsibilities as a Board member, each Director is responsible for leading a specific portfolio area and undertaking the role of Regional representative or correspondent.
Primary Objectives of the Position
The Secretary General provides a key interface between FIT and Member Associations (National Touch Associations (NTAs)) on a diverse and wide range of FIT related activities, providing strategic and operational advice and direction in areas of Touch policy development, implementation and interpretation; dispute resolution; membership recruitment; and volunteers.
The position is also responsible for management and administrative activities which provide for effective Board operations, including the coordination of Board Meetings, and preparation of Meeting Agendas, Board Papers and distribution of Board minutes. The duties and powers of the Secretary General are specifically detailed in the FIT Constitution, Rules 16, 35, 38 and 41.
The Secretary General is responsible for three Commissions which fall within the Secretary General’s Portfolio:
- Policies Coordination Commission
- Membership Recruitment Commission
- Volunteer Commission
The position of FIT Secretary General is a voluntary position.
Length of Term
The Secretary General shall be elected or appointed in accordance with the FIT Constitution for a term of four years from the conclusion of the Annual General Meeting held at a FIT World Cup event (an event based on a four year cycle). In those circumstances of a newly elected or appointed Secretary General, the outgoing Secretary General may be required to provide a handover and induction (as per Section 6.5 of the FIT Secretary General Powers Policy – Induction).
Appointments made during the four year cycle and between Annual General Meetings will conclude as per the timeframe detailed above.
Meetings and Time Commitment
The Secretary General may be required to spend an estimated 25 hours per week carrying out the position and undertaking responsibilities, however this may vary subject to particular activities, events and tournaments that may occur from time to time.
Annual activities and time commitment include the following.
- 11 Board Meetings per annum of 2-3 hours duration (via video conference).
- Preparation time for each Board meeting of 4-6 hours.
- One AGM per year in various venues (face to face meeting).
Strategic Planning Workshop
- 4-5 days per year as a face to face meeting usually in the last quarter of the year (with exception of FIT World Cup year).
Attendance at FIT World Cup Event and possible attendance at Regional Championships
- FIT World Cup is staged every four years
- European Championships are staged every two years
- 10 days is required to attend the FIT World Cup event and the FIT Annual General Meeting held during the event.
- Other events, such as Regional Championships may require 4-5 days to attend the event, and in particular, on those occasions where the FIT Annual General Meeting is held during the event.
The Secretary General will be required to travel internationally.
Expenses incurred through undertaking the responsibilities of the position are subject to reimbursement and/or payment by FIT in accordance with FIT Financial Policies.
Key Position Relationships
Internal relationships include:
- FIT Board members, Sub-committees and those Commissions which fall within the Secretary General’s Portfolio.
External relationships include:
- Regional representative or correspondent (as determined by the FIT Board).
- FIT Member Associations and potential Member Associations.
- Partners and potential partners (e.g. SportAccord, OSFO, International Sport Federation, etc.).
- Professional Associations (eg International Council for Coaching Excellence, World Academy of Sport).
- Sponsors and potential sponsors.
- Funding providers.
As defined in the FIT Delegations.
Key Duties and Responsibilities
- Provide strategic leadership in areas of Touch policy development, implementation and interpretation; dispute resolution; membership recruitment; and volunteers.
- Oversee the management and administrative activities which provide for effective Board operations, including the coordination of Board Meetings, and preparation of Meeting Agendas, Board Papers and distribution of Board minutes (in accordance with the duties and powers of the Secretary General specifically detailed in the FIT Constitution, Rules, 16, 35, 38 and 41).
- Participate as a Board member in setting strategic direction and in developing and implementing strategic and annual operating plans.
- Contribute to Board decision making with respect to developing, approving and implementing policy in areas of membership, sport development, FIT endorsed event activities, promotions and marketing, and governance.
- Contribute to monitoring and evaluating the financial and nonfinancial performance of FIT in achieving its organisational objectives in accordance with FIT strategic and operational plans.
- Ensure the Board meets its statutory obligations of compliance and responsibilities in accordance with the Corporations Act (2001) Commonwealth of Australia, and Associations Incorporation Act (2009) (New South Wales, Australia) and the FIT Constitution.
- Appoint the chairs and endorse members of the Commissions or committees relevant to the Secretary General Portfolio, after consultation with, and approval by the Board.
- Develop and maintain close working relationships with NTAs.
- Act as primary spokesperson for FIT in relation to activities related to the Secretary General Portfolio.
- Actively support the organization to maintain positive and productive relationships with members, media and other organizations.
- Act as a regional respresentative for the region as delegated by the FIT Board to promote and support Touch activities.
- Ensure informed decision-making is underpinned by high levels of ethics and integrity, and be committed to promoting responsible behaviours within the sport of Touch.
- Perform all duties and responsibilities in accordance with the FIT Code of Behaviour Policy and FIT Member Protection Policy.
- Perform other responsibilities as may be assigned by the Board.
Qualifications and Other Requirements
- There are no mandatory qualifications.
- An appropriate formal tertiary qualification (university degree or similar) in a relevant discipline or business is highly desirable.
- Extensive experience in a similar role within a sporting environment is highly desirable.
Knowledge, Experience, Skills and Attributes
- Extensive knowledge and understanding of the game of Touch, its structures, sporting environment and challenges at the international level.
- Demonstrated experience in board management and governance through positions as a board member or board chair, or other senior management/leadership positions.
- Proven strategic leadership and management skills, in particular strategic and operational planning processes and techniques, and in the delivery of outcomes consistent with strategic frameworks and business strategies.
- Proven ability to lead and motivate teams and work collaboratively with other Board members in a constructive, challenging and supportive manner.
- High level communication, negotiation and influencing skills with the ability to represent FIT effectively to members and a range of stakeholders at an international level.
- Proven ability to prepare detailed and complex briefing papers and reports on behalf of the FIT Board.
- Proven ability to manage under pressure, meet deadlines, effectively manage stakeholder expectations, and to manage sensitive and complex activities objectively.
- Ability to be a critical and innovative thinker with strong analytical and problem solving skills.
- Possess a strong commitment to high levels of ethics and integrity, and to promoting a sporting environment that is safe, fair and inclusive for everyone involved in the sport of Touch.
- Pre-appointment screening, including criminal history and discipline history checks, and where appropriate, working with children checks, may be undertaken on persons recommended for appointment.
- In accordance with the FIT Member Protection Policy persons recommended for appointment will be required to complete the Member Protection Declaration.
- In accordance with the FIT Volunteer Policy persons recommended for appointment will be required to complete the Volunteer Agreement.
- In accordance with the FIT Conflict of Interest Policy persons recommended for appointment will be required to complete the Declaration of Private Interests.
Enquiries regarding this Position Description are to be directed to the FIT President.
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